Community Session Registration Form

• Please complete one form for each participant joining us for a community session.  
• We require the submission of a completed form for each participant prior to the date of the first session.
• Please don't hesitate to contact us if you have any queries.

• We use the information given on this form in order to process your booking for sessions with Mane Chance Sanctuary.
• We will only use your information to provide the service which you have requested and for closely related purposes. For example, we might contact people who have attended one of our events to promote other Mane Chance Sanctuary events which we think may be of interest.
• At the end of your involvement with Mane Chance Sanctuary, your emergency contact and medical information will be removed from our records. Your personal details may be retained for correspondence purposes, such as the sending out of newsletters, unless you tell us that you would like them removed.
• We will never share your information with any third parties for marketing purposes and all information about you is held safely and securely.
• In the event of a medical emergency, it may be necessary to share any relevant medical information with healthcare professionals such as ambulance or hospital staff to ensure correct treatment.
• For further information on how your details are stored and used, how we maintain the security of your information and your rights to access information we hold about you, please contact us.

Please provide us with the name and contact number of at least one emergency contact. 

Please tell us of any allergies or special medical considerations that will ensure that the time spent at the Sanctuary is as beneficial as possible:  This information will allow us to:

• safeguard the participant to our maximum ability (information may include any mental health challenges or diagnoses as well as physical conditions)
• protect the participant to our maximum ability from anything they may be allergic to
• give the best information to any medical professional (for example ambulance personnel) should their assistance ever be required

Please give us three outcomes or results that you would like to see.  This helps us understand what your main wishes are for these sessions and allows us to consider how we can best tailor our sessions to help address these.

​Mane Chance Sanctuary sometimes takes photographs or video film for publicity purposes. These images may appear in our printed publications, on our website or social media channels. We may also send them to the news media.  We would be grateful if you could complete the questions below to indicate if you give permission for us to do so. 

• Any participant taking part in sessions at Mane Chance Sanctuary will be supervised throughout the entire visit by the nominated staff member(s) and will not be left alone at any time.  This will ensure their maximum possible safety at all times whilst on site. 
• All participants will be given an initial safety briefing during their first session and relevant information will be reinforced prior to spending time with any of the horses, completing activities on site or entering the tracks and fields via the electric fencing.  
• Activities completed whilst on site may involve time spent both observing and working with the horses directly.
• Participants need to arrive on site wearing both clothing and footwear suitable for the current weather conditions and for the outside environment of a farm.  Failure to do so may mean that the participant is excluded from participating in outdoor activities if they are not suitably dressed for their maximum safety and wellbeing. 
• Specialised protective equipment (safety hats) will be provided by the Sanctuary.  When participants are working closely with the horses, they will be required to wear hard hats. 
• Whilst it is not considered essential for the activities involved, back protectors are also available on request.  Please let us know if you would like one to be worn.
• We have appropriate risk assessments in place for all our activities at Mane Chance Sanctuary.  Copies can be viewed or obtained from the Sanctuary office.
• A qualified first aider will be on duty at all times whilst the participant is on site.  All staff and volunteers involved with the visit will have been DBS checked.

We would like to send you the latest Mane Chance news about all that is happening at the Sanctuary, including other community sessions, our events and how you can help. If you are happy for us to contact you, please tick the box below.
You have the right to withdraw your consent at any time. For more information on how we use your personal information please see our Privacy Notice or contact us for a copy.

Please tick the box to confirm that you have read and accept the Terms and Conditions of Community Sessions which have been sent to you.  If you would like to read them online, please click here.

Thank you for completing this form.

Please click submit to send us the information.

It is imperative that we keep each participant, our member of staff and the horses safe at all times.  If there are any triggers or sensitivities that we should be aware of that could encourage any reaction, please let us know.  Please understand that this is to allow us to focus always on the positive and not risk any negativity entering the session for anyone.